ADMN SPEC in Montebello, CA at Beacon Roofing Supply

Date Posted: 11/6/2019

Job Snapshot

  • Employee Type:
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description


I.     Primary Function

To be responsible for organizing, analyzing and processing all processes related to customer invoicing, customer credits and inventory related processes for assigned branches.

II.    Key Responsibilities

  • Responsible for organizing, analyzing and reviewing for accuracy, and the processing of all sales related invoices for assigned branch locations, all purchase/sales related orders to include purchase orders and direct ship orders, entry of all credits and corrections as they relate to pricing, quantity, taxes, add-on charges (fuel, freight, etc.), credit/rebill, vendor credits.
  • Process all branch warehouse transfers for assigned branches.
  • Enter all inventory stock adjustments for assigned branches.
  • Determine that valid tax certificates are on file for all tax credits that are issued.
  • Responsible for determining that all proper levels of approval are obtained on sales orders/returns/canceled orders, stock adjustments and credits prior to processing.
  • Responsible for overseeing the daily review of branch sales report (OEZRR), review for accuracy i.e. pricing, add on charges, taxes, margin levels, all credits and corrections entered by AS. Communicating with assigned branch managers to ensure accuracy prior to invoicing.
  • Responsible for monitoring and maintaining orders, purchase orders, direct ship orders, warehouse transfers that are sent back to branch due to incomplete information, discrepancies, illegible and other reasons that orders are not able to be processed.
  • Responsible for processing canceled orders.
  • Processing of check request to Corporate office that are associated with customer credits.
  • Oversee and maintain vendor returns, warranty claims, correction purchase orders and maintenance of Allied claim procedures.
  • Review of daily and weekly reports, i.e. orders unshipped, cash sales report (ARRO), non-stock inventory negative items (ICRON), PO cost exceptions.
  • Responsible for providing open order reports, open WT and PO reports, non-stock inventory report (ICRON) to assigned branches on a regular basis.
  • Quick cash account set up (ARZMC) as requested by assigned branches.
  • Analyze customer dispute reports and reconciliation for multiple branch locations, communicate with the branches as needed.
  • Maintains all required filing for assigned duties and responsibilities.
  • Responsible for assisting branches questions and concerns as they relate to assigned duties.
  • Ordering of necessary office supplies.
  • Performs other duties as assigned.

III.  Professional Skills

  • Communication skills
  • Organization skills
  • General administrative / accounting skills
  • Experience with a PC
  • Ability to multitask

IV.   Experience

  • In depth knowledge of Sarbanes Oxley – Requirements, Policies, Procedures
  • Advanced knowledge in regards to billing and associated reports, inventory and associated reports,
  • General understanding of the daily branch sales report (OEZRR) and non-stock inventory report (ICRON)
  • Ability to interpret reports and identify discrepancies